• What are the technical requirements for a video based webcast from a particular location (HUB)?
• 1mbps dedicated broadband line with a 1:1 ratio DHCP capped without a firewall restriction on the network.
• Audio Output (RCA or XLR) from a Professional Audio Mixer.
• Svideo or Composite Video Output from a Professional Camera or Video Mixer.
• normal wifi connectivity with printer & laptop for receiving text based questions.

• Direct Telephone Line (no extensions) with a Good Quality Speaker Phone or a Polycom Soundstation.
• Speaker to be sitting in front of the Speaker Phone with a Laptop & Presentation loaded on it.

Webstream has a state of the art webcast interface wherein the video appears on the left hand side and the powerpoint presentation appears on the right hand side of your screen thus giving the viewer the best of both on a single interface skin as shown under.

The Presentation slides are controlled by the Presenter at the physical venue of the event. Webstream requires the PowerPoint presentation in advance at least 2 or 3 days before the event to convert them into the integrated format and trigger them for the webcast viewers as and how the speaker triggers the slides in the physical venue.

• Audio Only.
• Audio + PowerPoint + Interactivity (text based).
• Video Only.
• Audio + Video Only.
• Audio + Video + PowerPoint Presentation.
• Audio + Video + PowerPoint Presentation + Interactivity (text based).
• Audio + Video + PowerPoint Presentation + Interactivity (text based) + Polling.

Viewer registration, Indexing, archiving, broadcast messaging, document download, viewer log reports & question logs are features that can be built in and provided as per the requirement.

Yes at least 2 or 3 days before the event date.

Webstream executes its event by way of a CDN (content delivery network) and has a capacity to handle 20 lac viewers concurrently in a single event. Webstream has managed servers in the 3 data centers across North America.

You need to provide templates in the following sizes in order to create the webcast link:-

• Main Template:- 997 pixels x 61 pixels in a jpeg format ( should contain the topic, brand logo & company logo)
• Power Point Cover title slide in a ppt format( should contain the speaker photo,his credentials,speakers topic, brand logo, company logo etc).

Webstream's technology is delivered through HTTP and streaming protocols. There are however three areas that you should be aware of as a network administrator.

Webstream has a network of studios across 93 countries in the world, all you have to do is provide your presenter with our studio details and the rest of the technicalities would be managed by the Webstream Team.

The procedures to be followed by the Presenter in a foreign country are outlined in the link below:-

SOP SHEET FOR THE WEBCAST (Click here to Download)

• Dedicated broadband line cost from the hotel or third party.
• Front Projection Screen (6 x 8 ).
• High Resolution Projector.
• Configured Laptop with the required browser plugins.
• Professional PA system with 2 Speakers & a single microphone.
• Audio Mixer.
• Pre Event Testing of the bandwidth & demo link.
• Technical Executive Onsite.
• Travel & Transportation.
• Coordination.

• Hall Arrangements at the Hotel.
• Food & Beverage arrangements for the guests.
• Any branding material or flex backdrop to be placed in the venue.

NO. This is Webstream's responsibility.

NO. This is Webstream's responsibility.

Yes

Webstream Team will provide you a list of 45 to 50 hotels city wise which should be booked as a webcast receiving location.

Webstream has an experience of doing over 1500 events across the length and breadth of the country. The hotels recommended are tried & tested by the Webstream Team and hence there is no real cause for concern. Accidents do happen when the connectivity does go down in such situations we advise the clients to keep personal wireless broadband data cards handy as a backup.

NO. This is Webstream’s Responsibility.

Check the below demo link, if the audio, video & slides are seen comfortably without buffering then you should be fine unless there is a drop in the signal strength.

Click to See Our Demo

By Video Conferencing events we mean setting up the Video Conferencing elements at various locations such as offices, hotels, schools, colleges, banquet halls etc. Webstream's Video Conferencing team can setup a point to point or a multipoint video conferencing setup along with other audio visual arrangements. The setup is only for the duration of the event and hence not a permanent deployment.

By Video Conferencing events we mean setting up the Video Conferencing elements at various locations such as offices, hotels, schools, colleges, banquet halls etc. Webstream's Video Conferencing team can setup a point to point or a multipoint video conferencing setup along with other audio visual arrangements. The setup is only for the duration of the event and hence not a permanent deployment.

Webstream advises not more than 6 locations at a time.

Yes you can.

Yes you need equipments in all 4 locations to capture the audio & video of the participating locations.

Webstream has a network of studios across 93 countries in the world, all you have to do is provide your presenter with our studio details and the rest of the technicalities would be managed by the Webstream Team.

• 1 mbps dedicated broadband internet line with a Public IP.
• 3 ISDN BRI lines with NT boxes (STD/ISD enabled) as backup.

Yes you are required to make the arrangements for the line and make payments to the hotel/banquets directly for the rental cost of the line as well as dial out cost if any as per the tariff of the venue.

NO. Both technologies are different and are used in different situations depending on the objective of the event.

• State of the art Video Conferencing Equipment.
• IP & ISDN codec.
• Professional Camera with Camera Man.
• Professional Sound System & Mixers
• DVD recorders.
• Video Mixer.
• Cordless Mikes & 1 goose neck podium mike.
• 2 Projectors (3000 lumens).
• 2 Screens (6 x 8 ) Front or Back Projection.
• VC technicians.
• Pre Event Testing.
• VC Bridging Capabilities.

Sop Sheet For the Video Confrencing (Click here to Download)

• 2 Projectors & 2 Screens.
• Seamless VGA switcher.
• PA system with speakers.

• Trained Voting Pad Technician.
• Quantity of Voting pads requested.
• Voting Pad Software & Configured Laptop.
• Voting Pad Base Station.
• Reports of the Results generated.
• Event execution & coordination.

Yes

If pads are misplaced during the course of the meeting, client will have to bear charges of Rs.2,500.00 per pad. However, to ensure safety of equipment, we will hand over voting pads to delegates at the time of registration, noting their name and mobile number. In case any delegate accidently carries the pad back with them, we will follow up with them for recovery. In case they do not comply, client intervention will be required. Even after that, if we do not recover the pad, client will have to bear charges for the loss of any pads. If the client is not in favour of going by the registration method, the client has to be bear 100% responsibility for recovery of the pads or bear the lost pad charges.